CORONATION COMMUNITY ASSOCIATION OF WEST HILL BY-LAWS
I EXECUTIVE
1. Executive Members
(a) The Executive of the Association shall be elected for a one-year term at the Annual meeting of the Association.
(b) Each person elected or appointed to the Executive must be a member in good standing at the time of his/her election or appointment and mustmaintain that status for the duration of his/her term.
2 . Vacancies
Any vacancy, which occurs in the Executive by death, resignation, or otherwise, may be filled through appointment by the Executive, to be effective for the balance of the term of the Executive member who has been replaced. The appointment of an executive member to fill an existing vacancy shall be ratified by the membership at the next general meeting.
3. Remuneration
Remuneration of Executive members for services rendered as a member of the Executive is prohibited.
4. Removal and Replacement of Executives
Any Executive member may be removed by a majority vote of the Executive, and a new member elected in his/her place
II FISCAL YEAR
The fiscal year of the Association shall coincide with the annual membership year being the period from October 1st until September 30th.
III ANNUAL MEETINGS AND ELECTION OF EXECUTIVE
(1) Nominations of candidates for election to the Executive may be proposed during the course of the annual meeting. Such proposals may be verbal and no prior notice of intention to nominate need be given, but the assent of the nominee must be obtained.
(2) A nominee to the Executive, to be elected, must secure a majority of the votes cast by members present at the annual meeting.
(3) At any general meeting of the Association, five members present shall constitute a quorum.
(4) Every member present at the annual general meeting shall be entitled to one vote.
(5) The annual and special general meetings shall be conducted in accordance with Roberts Rules of Order, except as otherwise provided by these By-Laws.
(6) At each annual general meeting, the Executive shall present a full accounting of the activities and finances of the Association the preceding fiscal year.
IV MEETINGS OF THE EXECUTIVE
(1) The same night as the annual general meeting of the Association after the meeting is closed, the nominees to the Executive shall elect a Chair, Secretary, Treasurer and such other officers and assistants as the Executive may prescribe.
(2) Other meetings of the Executive shall be called at the discretion of the Chair, or in his/her absence, the Secretary, and reasonable notice of such meetings shall be given to all members of the Executive.
(3) At every meeting of the Executive, five members present shall constitute a quorum.
(4) Every member of the Executive present at a meeting of the Executive, excluding the Chairman, shall have one vote. In the event of a tie vote, the Chairman shall have one casting vote.
V. DUTIES OF OFFICERS
(1) The Chair shall be the chief executive officer of the Association and shall be entitled to preside at all meetings of the Association and the Executive.
(2) The Secretary shall keep an accurate record of the proceedings of the Executive and the Association, and shall be responsible for the keeping of the records and papers of the Association, and for such other duties as the Executive may from time to time direct.
(3) The Treasurer shall be responsible for the custody, receipt and disbursement of the funds of the Association. The keeping of accounts and the preparation of financial statements, and such other duties as the Executive may from time to time direct.
VI. BANKING AND AUTHORIZED SIGNATURES
(1) All monies of the Association shall be kept in such chartered banks as the Executive may from time to time by resolution determine.
(2) All cheques shall be signed by either of the following officers: Treasurer or Membership Co-ordinator.
VII. EXAMINATION OF ASSOCIATION BOOKS:
The Executive shall arrange for an annual examination of the books of the Association by some persons acceptable to the members of the Association.
By-Laws amended at the Annual Meeting on October 6, 2009